2017 BELFAIR FARMERS MARKET APPLICATION
Open all Saturdays May 6, 2017 through September 30, 2017 = Hours 9 to 2
First Name _________________Last Name: ________________
Your Mailing Address:__________________________________
City __________________ State _____________ Zip ________
Phone Number ____________________________________________________
Email Address ____________________________________________________
Please briefly describe what you would like to sell at the Belfair Farmers Market in 2017. Vendors must agree to sell only quality, locally handmade, prepared, or grown items. Used, commercial, or imported handmade items not made by you (or a family member) are not allowed:
____________________________________________________
____________________________________________________
____________________________________________________
What is the first day you plan on attending the Belfair Farmers Market? Saturday, _________________2017
Signature: _____________________ Date: ______________
By signing the above, you agree that you will follow the Belfair Farmers Market Procedures as listed per the following.
1) Please include your $20 joining fee with this application: Make your check payable to Belfair Farmers Market
2) Please return this page only to Keith and Eileen Richards, 101 NE Wagon Wheel Road, Belfair, WA 98528 - 360-277-3246. Or, bring it to our meeting on Saturday, April 15 (See page 2 for more details).
Keep the pages with points "A" through "P" for your future reference.
A: APPROVED ITEMS TO SELL AT THE BELFAIR FARMERS SATURDAY MARKET:
1. Vendors must agree to sell only quality, locally handmade, prepared, or grown items.
2. Used, commercial, or imported handmade items not made by you (or a family member) are not allowed
B: SETTING UP YOUR BOOTH:
1. Upon arrival at the Market, please ask Eileen or Keith where you should set up.
2. Normally, you will be in the same spot each week. However, this may vary, depending on how many vendors have indicated that they will attend that day.
3. It is always our goal to have our market look as full and complete as possible.
4. Please do not pull your vehicle into a spot that is next to you because this will block the next vendor from setting up.
5. Instead, temporarily park in front of your spot, unload, and move your vehicle ASAP.
C: VENDOR’S CAR PARKING:
1. The parking spots that are closest to the HUB Building are to be left open for our customers’ convenience.
2. Park your vehicle in the HUB parking spots closest to the Old Belfair Highway.
3. Please avoid bringing more than one vehicle to the market.
4. Please do not park in front of the Faith In Action Thrift Store.
D: VENDOR’S TRUCK AND TRAILER PARKING – Food Pantry Parking Lot:
1. Vendor’s with trucks and vehicles with trailers are to park at the Food Pantry parking lot.
2. We managed to get into trouble with the Food Pantry several times last year.
3. We may lose our ability to park there if we don’t explicitly follow their rules.
4. Do not park in their two handicapped spots closest to their door. They may not both be signed as “handicapped” but we have been told that they are. These two spots are for their deliveries and their handicapped Food Pantry customers. They are not for our vendors with handicap plates or tags.
5. Note the telephone pole along the highway, do not park beyond an imaginary line that runs from the pole to the corner of the Food Pantry Building. In other words, do not park right up close to the fence.
E: CANOPIES - IMPORTANT
1. Please use only “easy up” type of canopies with metal legs.
2. Canopies that require assembling on-site are not allowed because they are not secure enough for high winds.
F: A 25 Pound WEIGHT ON EACH LEG OF YOUR CANOPY IS REQUIRED BY THE WASHINGTON STATE FARMERS MARKET ASSOCIATION
1. You are required to attach a minimum 25-pound weight to each of your four canopy legs.
2. Set the weights on the ground (please, no floating weights from the top of your canopy).
3. Tie your weights securely to each leg.
4. Be sure your weights are positioned so they are not a trip hazard.
5. Please do not use a one gallon plastic milk carton filled with water because they weigh only 8 pounds.
6. Try filling containers (for example, a large plastic kitty litter container) with sand, small gravel, or cement to bring them up to 25-pounds. Weigh your weights to make sure they each weigh 25 lbs.
G: TRASH CONTAINERS:
1. Vendors must bring a trash container for their space and please take your trash home with you.
2. Please clear your space of any of litter upon leaving.
H: KIDS AND PETS
1. An adult must supervise the vendor’s children under the age of 12 and/or their pets at all times.
2. Only friendly and leased pets are allowed in the market.
3. For safety purposes, vendor’s children and pets must be in the vendor’s vehicle during the market set-up and tear-down procedures.
I: PLEASE DO NOT GET YOUR VEHICLE UNTIL YOU ARE COMPLETELY TORN DOWN:
1. Please do not start taking down your booth until 2:00.
2. Take down your canopy and pack your materials before retrieving your vehicle.
3. The market area will be roped off at a height that cars and motor cycles cannot drive through and endanger our customers and vendors.
4. For safety, vehicles are NOT allowed to be driven in the market between 9 and 2.
J: NEED TO LEAVE EARLY?
1. If you need to leave before 2 PM, please advise Keith or Eileen before leaving.
2. REMEMBER, NO DRIVING IN THE MARKET AREA BETWEEN 9 AM AND 2 PM. If you have to leave early, you can move your vehicle close to the market, but not inside the market borders.
K: COMPLAINTS AND DISPUTES:
1. Any type of complaint or dispute you want the board to know about must be submitted to Keith or Eileen Richards in writing (ONLY), dated, and signed by you.
2. PLEASE, no verbal complaints to us regarding other vendors.
L: INSURANCE
1. The Belfair Farmers Market holds insurance for our market; however, we do NOT insure individual vendors whatsoever. By signing the application on page 1, you agree that you have read these procedures and will not hold the Belfair Farmers Market liable for any mishap that may occur with your business.
2. Please check with your insurance company regarding insurance for your business.
3. If you sell anything to eat or drink, YOU MUST HAVE INSURANCE for your business and a copy of the policy must be submitted to Keith and Eileen Richards prior to any sales by you.
M: FOOD VENDORS:
1. If you plan to sell prepared food you (including jams, jellies, pickled items, etc.) or beverages made by you, it is required that you contact Cody Lund, Mason County Public Health, for the your food permit and food handler(s) card.
2. Call Cody at 360-427-9670, Ext. 361.
3. You must submit your food permit request to Cody Lund for approval two weeks prior to the first market date you will attend.
4. Food vendors must give a photocopies of the following to Keith or Eileen Richards before setting up at the Belfair Farmers Market:
* 2017 Mason County Food Permit
* 2017 Washington State Food Handler’s Permit for each person working your booth.
* 2017 liability insurance for your Food Business
N: CODES OF CONDUCT AT THE BELFAIR FARMERS MARKET:
1. We ask that all vendors and visitors to our market to refrain from smoking, drug use, alcohol use, profanity, or any other inappropriate public conduct.
2. No outside solicitation (including religious and or political) is allowed anywhere within the market area.
3. If the above is observed, please notify a Keith or Eileen Richards.
O: REPORTING SALES, ETC.
1. We are now members of the Washington State Farmers Market Association. You will be given a form on your first day that will be for collection of your dues and various other figures we need for the Washington State Farmers Market Association.
P: HINTS FOR NEW VENDORS:
Make sure your goods appeal to a large portion of the public and have a large variety of items to sell.
· Shop your competition, make sure your pricing is the best.
· Clearly mark all of your merchandise with price tags and/or pricing signs. Don’t make the potential customers have to ask you how much items cost, they just might not take the time and keep moving around the market. Catch their attention with bold pricing.
· Non-Profits: Have dominant signing of what you do and why you are there. Donations? Have a container assigned and signed for that.
· Make eye contact, smile, be friendly, and engaged with the customers walking by … customers are there to have fun and so are we!
· Don’t give up after a few times, make adjustments to pricing, variety, a better display.
· Attend on a regular basis. Somebody might see something one week and then decide to come back to buy it the next week.
· Bring lots of $1 and $5 bills for change. One vendor likes to take $40 for change (20 one dollar bills and 4 five dollar bills). Many people will give you $20 bills from the cash machines. Don’t always rely on other vendors to break large bills for you.
· Include your sales tax in your price. Price your merchandise in even dollar amounts so you don’t need to bring heavy coin change.
